Several communities in the NOCCOG region submitted applications to the New York State Archives office for funding under the Local Government Records Management Improvement Fund (LGRMIF) program. NOCCOG and Tug Hill Commission staff provided assistance in the preparation and submission of three Records Management Grant applications .
The town of Vienna requested $8,953 in grant funds to implement the next phase of their records management program with a state-of-the-art inactive records storage area. If funded, they plan to organize and re-file or purge approximately 180 cubic feet of inactive records and develop policies and procedures to ensure long-term success of their program.
The town of Ava is requesting $12,402 for the construction of a fire-safe storage area for their inactive records. The town plans to transform their current storage area into a more efficient and secure space that will house 105 cubic feet of boxed records on steel shelving units along and 42 cubic feet of large format documents such as maps in a map tower. Included in the project is the organization and re-filing or purging of records and development of records management policies and procedures .
Northern Oneida County Council of Governments (NOCCOG) submitted an application on behalf of five municipalities in Oneida County. The project will improve access to historical records for each of the participating communities. Historical records, many of which have suffered fire and water damage over the years, will be preserved and made available digitally through Ancestry.com. Northern Oneida County Council of Governments requested $23,873 for the project. This project would serve as the second phase of a multi-year project to digitize and microfilm historical records to improve public access. The pilot project targeting four different local governments was funded by the LGRMIF is currently underway. Nine NYS Archives projects have been written, funded and managed by NOCCOG in the last nine years.
The Records Management Grant applications were submitted on February 1, 2010. Award announcements are expected in June.
