Various communities in the Tug Hill Region submitted applications to the New York State Archives office for funding under the Local Government Records Management Improvement Fund (LGRMIF) program. Tug Hill
Commission staff provided assistance in the preparation and submission of four Records Management Grant applications.
The town of Florence requested $18,607 in grant funds for the creation of an inventory of existing records and an inactive records storage area to house those records. The town is proposing to inventory a total of 345 cubic feet of records. The storage area will be constructed within the town hall and will provide a safe, secure, fireproof facility for important town records.
The town of Floyd submitted an application requesting $12,376 to implement a GIS for the town's highway and water departments. After conducting a GIS Needs Assessment using LGRMIF in 2008, the town is eager to begin implanting the recommendations outlined in the assessment. The town plans to purchase equipment, including hardware and software, for the development of a records management system for the highway and water departments. Equipment to be purchased through this project includes a laptop computer, GIS desktop software, a GPS unit and related software, as well as a color printer.
The town of Steuben and the village of Remsen submitted a cooperative grant application for the creation of a files management system for their active records. Both communities are in need of assistance to address the backlog of records they have. The proposed project will allow them to properly organize their records and to develop a new files management system that will better meet their needs. The two communities have requested $11,425 in Records Grant funds to carry out the project.
Northern Oneida County Council of Governments (NOCCOG) also submitted an application on behalf of twenty-eight municipalities in Oneida County. This cooperative project represents the first application of its type submitted by NOCCOG wherein communities outside the COG are included in the project. The project will improve access to historical records for each of the participating communities. Historical records, many of which have suffered fire and water damage over the years, will be preserved and made available digitally through Ancestry.com. Northern Oneida County Council of Governments requested $82,053 for the project.
The Records Management Grant applications were submitted on February 2, 2009. Award announcements are expected in June.
